Project & Facilities Manager

Role purpose 

As the Project & Facilities Manager, you will oversee the development, maintenance, and management of our property portfolio in Malta and Gozo, ensuring that our facilities are well-maintained and that new retail store locations are successfully developed and executed. You will play a pivotal role in driving our expansion efforts while ensuring that our existing properties are maintained to the highest standards. This role requires a blend of property management expertise and a strong understanding of project management skills. 

The key duties and responsibilities of the role are as follows:  

Property Maintenance and Operations: 

• Supervise day-to-day operations of facilities, including maintenance tasks and repairs. 

• Develop and organize installations and repairs, ensuring adherence to health and safety standards. 

• Review buildings’ structures for necessary repairs and renovations. 

• Manage utilities expenditure and seek opportunities for cost reduction. 

• Allocate office space according to facility needs and ensure appropriate space utilization. 

• Handle insurance policies, claims, and service contracts. 

• Oversee security measures for the workplace, collaborating with security system vendors or professionals. 

• Manage leased car fleet, including scheduled services, repairs, and claims. 

Project Management for Retail Store Expansion and Refurbishment: 

• Collaborate with cross-functional teams or third-party contractors to plan or monitoring overall progress and use of resources, whilst taking corrective action where necessary.   

• Develop comprehensive project plans outlining timelines, budgets, and key milestones for store development. 

• Work closely with Health and Safety Manager to ensure compliance with H&S regulations throughout the project lifecycle. 

• Work closely with architects, designers, and construction teams to ensure store designs meet company standards. 

• Manage project budgets and identify cost-saving opportunities without compromising quality. 

• Navigate zoning regulations, building codes, and permitting processes to obtain necessary approvals. 

KPIs 

• Budget Management: Ensure expenses align with budgets for both property maintenance and retail store development. 

• Timeliness: Complete projects within agreed-upon timelines. 

• Stakeholder Management: Maintain and build relationships with internal and external stakeholders 

 Core competencies, knowledge, and experience 

• Five years of experience in property management and project management, preferably with retail store development experience.  

• Bachelor’s degree in project management, Business Administration or related field or relevant experience.  

• Strong understanding of mechanical and electrical systems, HVAC and building maintenance principles.  

• Excellent negotiation, communication, and interpersonal skills. 

• Ability to collaborate effectively with cross-functional teams and external partners. 

• Attention to detail and results-oriented mindset. 

• Familiarity with local zoning, permitting, and regulatory requirements. 

• Technical/engineering operations best practices. 

• Excellent project management and leadership skills. 

• Proficiency in English and Maltese (verbal and written communication)