Role purpose
The role holder will assist in the administration of the Human Resource Department and be responsible for the timely and accurate creation and maintenance of employees in the relevant HR and Payroll Systems.
The key duties and responsibilities of the role are as follows:
- Responsible for the compilation and execution of the monthly Payroll
- Process requests related to Payroll and HR
- Assist with the maintenance of information in HR systems
- Provides administrative support in the day-to-day operations of the Human Resources Department
- Responsible for all employee records. This includes creating physical and/or digital files for new employees and maintaining and updating of these files
- Process paperwork for new employees and enter employee information into the payroll system; liaise with the respective departments for the necessary onboarding items to be provided to new employees
- Work with 3rd Parties to update on any employment issues (e.g., engagement/termination) and applications for work permits
- Maintain up-to-date employee records by handling changes in employee status in a timely manner. This includes changes in personal details, wage structure, as well as leave records
- Manage the sick leave process including co-ordination of Company doctor visits to employees reporting sick and following up
- Maintain Vacation Leave and Sick Leave for all employees and issue reports
- Manage Maternity Leave for employees including planning for maternity leave and liaising with the employees and their manager, updating of records and follow up on the necessary documentation
- Follow up on end of Probation and Contract dates and prepare the necessary documentation
- Submit statutory reports in a timely manner
- Administer the Rostering and Punching system
- Responsible for the company’s mobile telephony service including liaising with the service provider for new connections, terminations of service and monthly reporting for the necessary compilation of internal reports for Payroll and Accounting purposes
- Responsible for the records of overseas employees and updating the database
Core competencies, knowledge, and experience
- 1+ years’ experience
- MQF Level 2/3 – Must have a minimum of three ‘O’ Level passes in English and Math, depending on their role OR MQF level certificate @ level 2. Basic IT skills
- A trustworthy individual due to dealing with confidential and sensitive information
- Must have a positive and can-do attitude and be able to work independently
- Computer literate and is confident in using MS Office applications, particularly outlook, excel and word
- Ideally has previous experience in an HR environment with knowledge of the relevant Employment Legislations
- An eye for detail, accurate and manages all tasks in a timely manner and within the set deadlines
- Well-spoken and fluent in Maltese & English
- Strong organisational and problem-solving skills
- Knowledge of HR and Payroll related systems is considered an asset
