Front of House Administrator

Role purpose: To support management and the company through management of reception, conducting and organising administrative duties and activities.

Key Accountabilities:

• Attend to visitors and deal with all inquiries on the phone and face to face; manage all business travel arrangements and bookings for management staff and co-ordinate all visa applications for management travel;
• Answer telephone, screen, and direct calls; take and relay messages and handle incoming mail and deliveries;
• Schedule and confirm appointments and maintain boardroom appointment diary electronically whilst assisting in the planning and preparation of meetings and conference calls;
• Maintain the general filing system;
• Maintain an adequate inventory of office supplies, First Aid and breakfast supplies;
• Provide general administration and clerical support to other departments.

Experience Required:

• Relevant work experience in large organisation
• Must be proven multi-taskers able to handle several scenarios concurrently and have strong organisational and problem-solving skills.
• Must be able to work independently and manage all projects and tasks in a timely manner. S/he must be computer literate and able to use general Office applications confidently, especially Email and Excel.
• The Front of House is the first point of contact of visitors with Hudson and therefore our FOH Administrators must reflect the Hudson Spirit. S/he must be well-spoken in both English and Maltese, confident and have a bubbly outgoing personality.