Procurement Officer

Role purpose: Responsible for performing procurement activities across multiple categories of spend (equipment, goods and services).

Key accountabilities

• Analyse current buying systems and develop and implement purchasing and contract management strategies, instructions, policies and procedures for day-to-day purchasing activities that will improve supplier/vendor relationships and lower the cost of doing business;
• Represent companies in negotiating contracts and formulating policies with suppliers/vendors and closing deals with optimal terms;
• Continually search for better deals and find more profitable suppliers/vendors;
• Track orders and ensure timely delivery
• Manage the Purchase Requisition / Order process
• Review, evaluate, and approve specifications for issuing bids and prepare bid awards requiring EXCO/Board approval;
• Participate in the development of specifications for procurement of all categories of spend (equipment, goods and services);
• Evaluate all contracts and ensure compliance to all company policies;
• Develop and maintain professional relationships with all suppliers/vendors;
• Evaluate all supplier/vendor performances (cost, quality and time to deliver) and recommend corrective measures for same;
• Ensure the integration and seamless flow of all purchasing processes with the company’s Supply Chain processes and systems;
• Track and report key functional KPI’s to reduce expenses and improve effectiveness;

Key performance indicators:

• Cost Saving (Actual Purchasing Price – Last Price Paid)
• Number of suppliers
• Purchase order cycle time (in days)
• Supplier lead time (in days)