Data & Logistics Coordinator

  • Full Time
  • Malta

Role Purpose:

Supporting both the Senior Supply Chain Administrator and the Logistics Manager in handling all necessary logistics & data procedures for a given brand.

Key responsibilities:

The Data & Logistics Coordinator’s primary role is the link between Data, Logistics and Warehouse departments enabling smooth running of the supply chain of a given brand. These will include:

  • Assisting in the achievement of company objectives and KPIs.
  • Processing order confirmations from suppliers quickly and effectively / issuing proformas to clients.
  • Creation of all inbound and direct shipments on the ERP.
  • Maintain and track all incoming shipments from suppliers in conjunction with Logistics Manager.
  • Update stock levels / maintain necessary ERP processes / liaising with the Warehouse Team and the Finance Department
  • Administer WH available stock within the WH and make it available at all times to all Internal/External Stakeholders.
  • Liaising with the Operations Manager to plan weekly and seasonal activities of Brands.
  • Communicating informed risks within the business to key stakeholders.
  • Preparing updated shipping status reports and analysis for the Hal Far Ops Team / Warehouse.
  • Preparing any ad hoc reports required by other stakeholders.


  • Availability for work related travelling.
  • Available to work weekends when needed.
  • The candidate is expected to be well-versed with technology and proficient in excel.
  • Experience will be considered as an asset.
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